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APA Format Style Guide: Reports and Gray Literature

This guide will assist you in writing research papers using the American Psychological Association (APA) Style. It will help explain formatting your paper as well as proper citation for various resources.

Basic Citation

Author Date Title Source - Publisher Information Source - DOI or URL

Author, A.A., & Author, B.B.

Name of Group.


(2020, May 2).

Title of report.

Title of report (Report No.123)

Title of grey literature [Despription].

Publisher Name.



Reports and Gray Literature

Remember to indent the second and following lines on your reference list!

Report by a government agency or other organization

Australian Government Productivity Commission & New Zealand Productivity Commission. (2012). Strengthening trans-Tasman economic relations.

Canada Council for the Arts. (2013). What we heard: Summary of key findings: 2013 Canada Council's Inter-Arts Office consultation.

National Cancer Institute. (2018). Facing forward: Life after cancer treatment (NIH Publication No. 18-2424). U.S. Department of Health and Human Services, National Institute of Health.

  • Parenthetical Citation: (Australian Government Productivity Commission & New Zealand Productivity Commission, 2012); (Canada Council for the Art, 2013); (National Cancer Institute, 2018)
  • Narrative Citation: Australian Government Productivity Commission and New Zealand Productivity Commission (2012); Canada Council for the Arts (2013); National Cancer Institute (2018)

Report by individual authors at a government agency or other organization

Fried, D., & Polyakova, A. (2018). Democratic defense against disinformation. Atlantic Council.

Segaert, A., & Bauer, A. (2015). The extent and nature of veteran homelessness in Canada. Employment and Social Development Canada.

  • Parenthetical Citations: (Fried & Polyakova, 2018); (Segaert & Bauer, 2015)
  • Narrative Citations: Fried and Polyakova (2018); Segaert and Bauer (2015)

Report by individual authors at a government agency, published as part of a series

Blackwell, D.L., Lucas, J.W., & Clarke, T.C. (2014). Summary health statistics for U.S. adults: National Health Interview Survey, 2012 (Vital and Health Statistics Series 10, Issue 260). Centers for Disease Control and Prevention.

  • Parenthetical Citations: (Blackwell et al., 2014)
  • Narrative Citations: Blackwell et al. (2014)

Report by a task force, working group, or other group

British Cardiovascular Society Working Group. (2016). British Cardiovascular Society Working Group report: Out-of-hours cardiovascular care: Management of cardiac emergencies and hospital in-patients. British Cardiovascular Society.

  • Parenthetical Citations: (British Cardiovascular Society Working Group, 2016)
  • Narrative Citations: British Cardiovascular Society Working Group (2016)

Annual Report

U.S. Securities and Exchange Commission. (2017). Agency financial report: Fiscal year 2017.

  • Parenthetical Citations: (U.S. Securities and Exchange Commission, 2017)
  • Narrative Citations: U.S. Securities and Exchange Commission (2017)

Code of Ethics

American Counseling Association. (2014). 2014 ACA code of ethics.

American Nurses Association. (2015). Code of ethics for nurses with interpretive statements.

American Psychological Association. (2017). Ethical principles of psychologists and code of conduct (2002, amended effective June 1, 2010, and January 1, 2017).

  • Parenthetical Citations: (American Counseling Association, 2014); (American Nurses Association, 2015); (American Psychological Association, 2017)
  • Narrative Citations: American Counseling Association (2014); American Nurses Association (2015); American Psychological Association (2017)


Blair, C.B. (Principal Investigator). (2015-2020). Stress, self-regulation and psycho-pathology in middle childhood (Project No. 5R01HD081252-04) [Grant]. Eunice Kennedy Schriver National Institute of Child Health & Human Development.

  • Parenthetical Citations: (Blair, 2015-2020)
  • Narrative Citations: Blair (2015-2020)

Issue Brief

Lichtenstein, J. (2013). Profile of veteran business owners: More young veterans appear to be starting businesses (Issue Brief No. 1). U.S. Small Business Administration, Office of Advocacy.,%20Veteran%20Business%20Owners.pdf

  • Parenthetical Citations: (Lichtenstein, 2013)
  • Narrative Citations: Lichtenstein (2013)

Policy Brief

Harwell, M. (2018). Don't expect too much: The limited usefulness of common SES measures and a prescription for change [Policy brief]. National Education Policy Center.

  • Parenthetical Citations: (Harwell, 2018)
  • Narrative Citations: Harwell (2018)

Press Release

U.S. Food and Drug Administration. (2019, February 14). FDA authorizes first interoperable insulin pump intended to allow patients to customize treatment through their individual diabetes management devices [Press release].

  • Parenthetical Citations: (U.S. Food and Drug Administration, 2019)
  • Narrative Citations: U.S. Food and Drug Administration (2019)


  • Capitalize only the first word in the document title and any proper nouns.  If there is a colon in the title (a subtitle), capitalize only the first word after the colon and any proper nouns.
  • Alphabetize your reference list by the first word of the citation, usually the author's last name.  If there is no author, alphabetize by the first main word in the title, ignoring "a," "an," or "the."
  • Double space all of the citations on your reference list.
  • Indent the second and following lines of the citation 5 to 7 spaces.

Changes from 6th Edition to 7th Edition

  • No longer need "Retrieved from" in your citation
  • No longer need to cite Location